Collaboration Solutions

Modern Workplace

When you operate as a team you need to have the best tools at your disposal to share and access information. These tools should be easy to use and simple to access if you are in the office, on the road or the other side of the world. In addition, these tools should also keep your critical company information safe. That’s why DNA IT Solutions partner with the best companies to offer technology to suit the modern workplace.

With Microsoft Office and SharePoint, multiple people can work together on a Word document, Excel spreadsheet, or PowerPoint presentation. Office has tools, such as comments, track changes, and activities for communication, clarity, and consistency. When everyone is working at the same time, that’s called co-authoring.

When you’re using Office and your document is on SharePoint, when everyone is done, you have a finished document, there’s no need to copy and reformat. When you’re working together, you can see where everyone is and what they’re typing – as though they’re typing on your device. For more info on what is required to make co-authoring work for you, see below.

COLLABORATION SOLUTIONS

Office 365 is a simple and cost-effective way to get access to an extensive range of cloud office services. The beauty is that it works with the tools you already know and are familiar using so it is easy to use and very straightforward to learn. Because it is cloud based you will always get the most up to date version.

HELPING BUSINESS

Office 365 plans for business include services such as Teams web conferencing and Exchange Online hosted email for business, and additional online storage with OneDrive for Business.

Microsoft Office 365 is available to access whenever you need to, at your office desk, when mobile or while working from home.

Users can install across multiple computers and across many devices such as smartphone or tablet. It is built with the modern office in mind and so has the flexibility to be there to support you.

THE APPLICATIONS

The fully installed applications include

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook
  • Publisher
  • Access.
    (Publisher and Access are available on PC only).

The suite can be installed on multiple devices, including

  • PCs
  • Macs
  • Android tablets
  • Android phones
  • iPad and iPhone.

When you have an active Office 365 subscription that includes the desktop version of Office, you always have the most up-to-date version of the applications.

Reliable and Secure Microsoft Office 365 is reliable, safe and secure. It is currently being used by thousands of organisations all over the globe, making it easy for them to work and compete in their markets.

SharePoint is a web-based application that integrates with Microsoft Office. It is primarily used as a secure place to store, organise, share, and access information from almost any device. All you need is a web browser.

EASY TO ACCESS

A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on-premises, any business can subscribe to an Office 365 plan or to the standalone SharePoint Online service.

Your team can create sites to share documents and information with colleagues, partners, and customers.

THE APPLICATIONS

  • SharePoint allows for storage and management of electronic documents.
  • SharePoint intranet is a tool that helps an organisation manage its internal communications easily.
  • SharePoint can be used as a team site to work on projects and share information.
  • SharePoint Server hosts OneDrive for Business for storage and file sharing of documents.

Autotask Workplace is an enterprise grade File Sync & Share (FSS) solution purpose-built for business providing the security, mobility, and control your organisation needs to feel confident when accessing and sharing critical business information and collaborating amongst internal and third party team members.

HELPING BUSINESS

AWP is flexible and open, designed for the specific needs of businesses of all shapes and sizes where control and management of cloud services are critical to maintaining business operations. It is an enterprise-grade cloud-based service that has 99.9% uptime with stringent levels of security certifications.

APPLICATIONS

Autotask makes it easy and efficient to access and manage your data;

  • Workplace Online – browser independent web interface provides access to administrative functions as well as secure access to files and folders stored and shared via the AWP service.Workplace Desktop for Windows and Mac – the desktop agent runs silently
  • Workplace Desktop for Windows and Mac – the desktop agent runs silently
    in the background, ensuring the latest versions of selected files and folders are synced and backed up to the AWP cloud and made available to you and team members from any approved device.
  • Workplace Mobile for iOS and Android – award-winning Mobile App provides secure access to files and folders synced to the AWP service. Use the built-in editor to modify files and ensure security while being mobile.

Capture new opportunities across your organization when you bring people, data, and processes together with Microsoft Dynamics 365—intelligent business applications that help. This CRM system will help you gain knowledge about your customers so you can engage with them on a new level.

HELPING BUSINESS

Build personalised experiences across all customer touchpoints from consideration to purchase. Anticipate and manage business needs with more intelligent processes and predictive guidance.

APPLICATIONS

Give your employees familiar tools and actionable insights so they can do their best work. Innovate new business models, automate processes and shift from being reactive to proactive.

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Collaboration Solutions FAQs

DNA IT Solutions’ Collaboration Solutions help Irish businesses work better as a team with secure, modern tools that make it easy to share, access and co-author files from the office, at home or on the road. Built around platforms such as Microsoft 365 and SharePoint, teams can collaborate on Word, Excel and PowerPoint at the same time using features like comments and track changes, while keeping company information protected. DNA IT also supports secure file sync and share options and business applications that connect people, data and processes—creating a Modern Workplace experience designed for productivity, control and security.

 

  1. What are collaboration solutions?
    Collaboration solutions are tools and platforms that help teams communicate, share files, and work together on documents and projects—whether staff are in the office or working remotely.

  2. How do collaboration tools support remote and hybrid working?
    They provide secure access to shared documents, messaging, video meetings, and cloud storage so employees can collaborate from anywhere with consistent access to the same information.

  3. What is co-authoring and why does it matter?
    Co-authoring means multiple people can edit the same Word, Excel or PowerPoint file at the same time, with changes visible in real time—reducing version confusion and speeding up delivery.

  4. What role does Microsoft 365 play in collaboration?
    Microsoft 365 provides familiar productivity apps plus cloud services like Teams, OneDrive and SharePoint that enable sharing, communication and real-time collaboration across devices.

  5. What is SharePoint and how does it help teams collaborate?
    SharePoint is used as a secure place to store, organise, share and access business information from almost any device, helping teams manage documents and internal information more effectively.

  6. How do collaboration solutions keep company information secure?
    A well-designed setup includes access control, secure storage, and governance around who can view, edit and share data—protecting critical company information while enabling teamwork.

  7. Do we need to replace our existing tools to use these solutions?
    Not necessarily. Many organisations can build collaboration around tools they already use (like Microsoft Office) while improving structure, access and security through Microsoft 365 and SharePoint.

  8. What is secure file sync and share and when is it useful?
    File sync and share solutions keep files available across approved devices while maintaining security and control—especially useful for teams working across multiple locations or with third parties.

  9. Can collaboration solutions help with document version control?
    Yes. Centralised document storage and co-authoring reduce duplicated files, improve traceability, and make it easier to maintain one “source of truth” for documents.

  10. How does DNA IT Solutions implement collaboration solutions?
    DNA IT helps assess how your team works, then designs and deploys the right mix of Microsoft 365, SharePoint and related tools to support secure collaboration for the Modern Workplace.