July 2018 - DNA IT Solutions

Monthly Archives: July 2018

4 Major Information Security Threats for Business Today

4 information security threats DNA IT Solutions

There are many opportunities for businesses today.  With the economy thriving and disposable incomes increasing we see success at every corner.  However, where you see opportunities you will also see threats.

There will always be the threat from a new competitor or the threat of losing a customer and these are hard to control   However, when it comes to IT Security threats there are quite a few things you can do to protect your business.

Here we look at the 4 biggest information security threats for businesses today:

Cyber Attack

Many smaller businesses will not have a formal IT expert or department and will not have the knowledge to put in place even basic internet security measures.  The cybercriminal will know this and this vulnerability leaves many Irish companies open to attack.  An easy target will be what they will look for.   The cost of an attack can not only cost a significant amount of money; in certain circumstances it could close a business down.  Having the right layers of security for your business will in many cases prevent the attack and at worst, will get you back up and running should it occur.

Data Breach

With more information being held and processed than ever before it’s no wonder that GDPR was introduced recently.   Having your company and client information secure is now not only important – it is law.  A data breach can occur during an attack but in many cases it will be simple human error by a staff member.  No matter how it occurs it can lead to issues costing time and money.  The right technology and systems in place will make this occurrence less likely to happen, giving management peace of mind day to day.

Mobile Devices

Very few employees sit at a PC from nine until five each day.  With the modern mobile office, we are often checking emails on our phone, inputting information into a tablet to transmit back to the office or even working on our laptops in hotels and airports while on the move.  Again this leads to vulnerabilities if the correct security systems are not in place.  Encryption and other forms of security measures will protect users, devices, network and data.  Allowing the team to work freely and be more effective than before.

Natural Disruption

Taking away threats from those horrible hackers, we must then consider the real world.  Natural disasters can be every bit as devastating and hard to predict for business owners.   When storms happen then power can go out.  We have no control over the weather but we can put in place systems to ensure workers can still continue and data is not lost.   When technology is not enabling you to get your work done it will be frustrating at the least and affect the overall revenue of the business at worst.

No matter what the threat to your business is, once you recognise it and put in place some plans to minimise the risk then you are doing all you can.  When it comes to IT threats you need to speak to an expert team so call us today to see how we can minimise your threats and let you raise your opportunities.

What is Sharepoint?

what is sharepoint DNA IT Solutions

What actually is SharePoint and how can it work for your business?

That’s a question we are often asked by businesses in all sectors and of all sizes.  It’s certainly a great tool for business today and it is surprising how many people don’t know about it.

SharePoint for Business

SharePoint is a web based platform that seamlessly integrates with Office.  Essentially it is a document management and storage system that is used by thousands of businesses around the world.  It’s not a single software program but rather somewhere where several programs can run to make up a solution for business.

The beauty of SharePoint is that it can be made just for you.  It can be configured to suit smaller or larger organisations easily.  It’s built to suit the business needs of that particular organisation.

Collaboration

With SharePoint one can share files and information with others.  This makes the data easy to find and manage, saving time and headaches.  By allowing easy collaboration within the organisation it leads to efficiencies.  You can share your files wherever you might be and with the fluid way we work today that is a great benefit.

Update your files from the home office and share with others outside the organisation if you wish.  All in a secure platform that will be familiar even to those without advanced IT skills.

OneDrive

OneDrive integrates with Office and you can track the history of activities.  Again the ability to access the files securely is a great benefit.  However, by using SharePoint it allows more advanced collaboration with teams.

There are so many benefits.  Sharing information in an efficient easy to use platform will help engage the team.  Sharing resources on portals that are secure will keep management happy.  Productivity is increased as you gather and manage data and files.  Tasks are managed and data is modified.

There are lots of activities you can monitor within the platform.  Notifications and approvals, workflows, lists, library, forms and custom apps for mobile devices, the list goes on.  Deployed on the network as a collection of intranet sites, it lets each department control its own data while letting them collaborate when required.  All accessible through a url that can be accessed wherever you are with internet access.

So now you know what SharePoint is, don’t you think it is time you considered it for your business?

 

Why Web Security is High on the Agenda for Irish SMEs

Web Security Fusemail DNA IT

The management team of any SME should understand the value of reducing the risks associated with web security.

Any negative impact on your IT security could produce significant business losses.  It may be time to look at what you are currently doing to protect your network and see what improvements need to be made.

Everybody is online now, if you are visible then you are vulnerable.  All businesses will have data, email systems and file networks that are vital to the everyday operation and therefore open to attack.  It’s not just the loss of data, but the resulting loss in reputation, damage and loss of business that will cause concern.

How vulnerable is your business?

Outdated software and systems will leave you vulnerable to attack.  There should be patch management on every piece of software on all your company computers.  In 2017 wannacry attack exploited out of date software on pcs and caused mayhem throughout the world.    This could happen to any company that is not current with their updates.

Not completing network backups regularly is another dangerous game.  If your systems just disappeared overnight how would you recover them?  If they are not backed up regularly, you may lose weeks or months’ worth of information.

Are your employees up to date with IT security protocols?  Phishing emails and other threats are sent everyday around the world.  Will they know what not to click on?  Don’t assume that they all know, a bit of education on the threats will go along way. One click can result in disaster so put another layer of security in before it can be clicked.

Web Security

Web security needs to become as important as email security and anti-virus, as all three work hand in hand to protect organisations against online threats.  With web security there would be automatically scanning for threats to help avoid disaster.  Restricting access for staff for websites that might cause issues with data loss is important.  Analysing emails that may have a risk of carrying ransomware, looking at downloadable content away from your system, just in case it is unsafe.

DNA IT Solutions offer Fusemail as part of our IT Security offering.  We like it as we can build to suit your needs.  It helps protect your organisation from web-based threats, controls internet browsing and enforces web usage policies to users.

FuseMail enables businesses around the world to communicate with confidence every day. The cloud based services provide simple, secure, and scalable solutions for email security, spam/virus filtering, archiving, encryption, web security and email hosting.

Talk to DNA IT Solutions about FuseMail and let us help protect your business from harmful risks.

 

Paying too much for storage?

Paying too much for storage_ DNA IT Solutions

Are you old enough to remember cassette tapes in cars?  Or renting out a VHS tape from the video shop in the town?  If you are not, ask your dad!  There’s a reason the younger generation will laugh at the idea of tapes with the technology that is around today.

Tape Backup

There are still many businesses that will do a tape backup when it comes copying data. Tape backup involves copying data from a primary storage device and storing it on a cartridge.  These tapes are then placed in a safe place and can be used should there be a system failure or loss of information.  Many are done manually and can involve arranging downtime while the backup is being done.

Costs

While this might be a fine solution for smaller business, many others are moving away from tape management for a variety of reasons.  The high volume of data generated means it is becoming more cumbersome and time consuming to use this method.  The option of cloud storage is becoming more and more attractive.  This is an option which is relatively low cost and highly scalable which is a very attractive combination.  The added benefit of being easy to change to this method and integrate into the existing system is welcome.

Data Storage

Keeping data for 90 days should be the norm and anything older than this should be archived.  Using short term storage for old information is a waste of resources.  Long term archive storage is cost effective and ideal for data that has to be kept for many years such as patient data.   If you use short term storage for everything it is costing you too much money.  Cloud storage is limitless and cost effective in comparison.

Cloud object storage allows the storage of data sources such as video, audio, mri scans, xray files, all of which can be archived.   All this flexibility and endless storage options are why many organisations are making that move towards cloud storage.

IBM Cloud Object Storage is an unstructured data storage service designed for durability, resiliency and security. Get your data to the cloud faster, analyse it in place and archive it for less.  For more information on IBM Cloud you can speak with DNA IT Solutions.  As a cloud partner with IBM we can offer tailor made solutions for your business.

The Impact of a Security Breach

Impact of a security breach DNA IT Solutions

A recent report stated that cybercrime in Ireland is double global levels.

Businesses of all sizes and in all sectors have been affected.  Looking at these trends, those cyber-attacks are only going to increase in the coming years.

Devastating Costs

Traditional crimes such as burglary or arson will have a detrimental effect on any business.  However, the costs of computer crime can be even higher and more devastating in many ways.

All size businesses must assess their risks individually.  It’s been shown that the chances of a smaller business having a breach is much greater and the likelihood of them making a full recovery is a lot less.  Why?  Because they don’t have the infrastructure in place to both protect them from attack and help them recover should such a disaster occur.

More Information

Both the attacks and risk of attack have been there for some time but there has never been so much processing and storage of information as there is today.  There is also more dependency on IT systems and therefore cyber crime has become very lucrative.  The hackers know the high impact they can create on a business.  Their knowledge is growing and the attacks are increasingly becoming more sophisticated.

It’s not just something related to the ‘computer systems going down’, it could be the business going down the drain.   An attack can mean loss of data and downtime which in turn could affect your business negatively.  Losing customers, loss of revenue and damage to reputation are all scary notions. There may be an impact on cash flow, possible fines for regulations broken and higher premiums for insurance at the least.

 

How to Protect

Having the correct processes in place to help prevent that attack is the first priority.  This will include having the right software to identify an issue and prevent it.  User training is also a key part of protecting your business, informing staff on simple safety measures they can implement.  And having a plan in place should a disaster occur so you can recover quickly from it and ensure business continuity.

You need to have a plan in place and you need expert advice for that.  Don’t leave your business open to attack, talk to the team at DNA IT Solutions to see how we can help.